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Exhibitor Name:
Stand Number:
ACCESS TO THE OPERATIONS MANUAL IS NOW AVAILABLE HERE
Welcome to the Exhibitor Zone for The Photography & Video Show 2024!
Key information
What is my stand number?
Your stand number is noted above at the top of this page. Please contact richard.macey@futurenet.com if you have any questions.
Where is my stand located?
Please contact richard.macey@futurenet.com for an up to date floorplan. Note: Contractor version will be available shortly.
Deadlines to be aware of are:
- Health & Safety forms - TBC
- Space only stand plan submissions - TBC
- Electrical / furniture orders - TBC (note that orders can be made after this date but charges may increase)
IMPORTANT: This year, all contractors will be required to register for access to the show ahead of the build days. Andrea (operations manager) will flag this with your stand builder.
Can I change my company name?
Yes. Contact richard.macey@futurenet.com to let him know - we'll update the website accordingly.
How can I promote the show?
Graphics, banners and links can be found on the web banner and social banner pages (use the left-hand menu on the e-zone to find these). We can provide bespoke assets. Please contact katy.halls@futurenet.com
Will there be a show guide?
Yes. Show guides will be FREE to all visitors this year. Contact richard.macey@futurenet.com if you're interested in advertising space.
Exhibitor guides
Exhibitor info / introduction to the show
- Presentation
- Info session recording (30 October session)
Exhibitor timetable (event)
Build-up
| Wednesday, 13 March 2024 |
Space Only Stands |
08:00 - 18:00 or 10:00 - 1800 |
| Thursday, 14 March 2024 | Space Only Stands Construction phase of build |
08:00 - 18:00 |
| Friday, 15 March 2024 | Space Only Stands Construction phase of build |
08:00 - 12:00 |
| Friday, 15 March 2024 |
Space Only: All Stands – No Construction Permitted |
12:00 - 20:00 |
| Friday, 15 March 2024 | Shell Scheme stands* Stand dressing phase of build |
12:00 - 20:00 |
*Shell scheme exhibitors who intend to carry out their own physical construction within their shell stand should notify andreahurst@fluid-events.co.uk so that suitable timings can be put in place.
Please note:
Passes: All space only contractors are required to register for contractor passes. All exhibitors are required to register for exhibitor badges – these are valid throughout build and separate contractor passes are not required if you have an exhibitor badge. Please order via the forms in the Order Forms section.
Construction and dressing deadlines: All stand construction must be completed by midday on Friday – the afternoon is for stand dressing only. Contractors should consider sending most of their team home at midday if they are not required to assist with dressing - this will help limit the amount of people in the hall during this busy time. All stands must be fully dressed and complete by 20:00 on Friday evening, ready for the overnight hall and stand clean.
Power: Space only contractors requiring power for stand construction purposes should order a temporary main from Creative Event Spaces. Stand power will be connected as soon as possible; it will however, be switched off each evening unless a 24 hour connection has been ordered.
Site Rules and PPE: Everyone working in the halls during the construction phase must wear appropriate PPE and have been inducted with the show site rules in advance. High vis and enclosed footwear are mandatory.
Show open period
The show is open to the public from 10:00 - 17:00 on all four days (Saturday, 16 March - Tuesday, 19 March 2024).
Exhibitor access: Between 08:00 and 18:00, exhibitors may access the halls.
Restocking: Restocking may take place each morning from 08:00 – 09:30. Deliveries for re-stocking may not take place after the show closes each evening.
Power: Stand power will terminate each night half an hour after the show closes unless a 24 hour supply has been ordered from Creative Event Spaces. Retail stands requesting a short extension for cashing up purposes must contact andreahurst@fluid-events.co.uk in advance to arrange.
After hours stand activities: If you are intending on staying on your stand after 18:00 on any evening (for staff training, stand awards etc.), please email andreahurst@fluid-events.co.uk with full details.
Children: Unfortunately, children are not allowed in the hall before it opens to the public or after the show closes. This is a local authority safety regulation.
Breakdown
| Tuesday, 19 March 2024 |
All stands |
17:00 - 18:00 |
| Tuesday, 19 March 2024 |
Space Only stands |
18:00 - 22:00 |
| Wednesday, 20 March 2024 | Space Only stands De-construction phase of breakdown |
08:00 - 14:00 |
Please note:
De-construction timings: during the first hour of breakdown, only stand undressing / exhibit clearing activities may take place. Only small trolleys may be used and contractors are not allowed into the hall to start stand de-construction. Stands may not be de-dressed until the show is officially closed.
Parking and vehicle access: Exhibitors should park in the usual car parks on Tuesday. At the close of show, exhibitors needing to bring their cars to the hall for loading should return to their car parks from where they will be given priority access to the halls for loading as soon as all visitors have cleared the halls which can take up to 30 minutes. Exhibitors with vans or lorries should park in the North Lorry Park from 07:15 and return to their vehicle at the close of show. Vans will be given access to the hall as soon as exhibitors cars are clear and lorries will be given access thereafter. You are advised to park up in the Lorry Park early to ensure you are near the front of the queue and ahead of contractors. The lorry parks are also open from 07:15 for space only contractors.
Shell scheme stand cleaning: All shell scheme stands should be cleared on Tuesday evening during the de-dressing phase. If it is going to take longer, it is essential for all staff remaining in the halls to have been briefed with the Site Rules and wear appropriate PPE. If you would like to discuss clearing your stand on Wednesday morning, please email andreahurst@fluid-events.co.uk.
Security: Please remove all portable items of value as quickly as possible and do not leave stands unattended until they have gone.
Waste: All exhibits, stand-fitting materials, excess waste, flooring and carpet tape must be removed from the hall – nothing whatsoever may be abandoned on-site. Charges will be levied for clearance and disposal costs for anything left abandoned – including boxes of brochures.
Dilapidations: Each stand space will be checked once vacated to check that no damages have been caused to the fabric of the building; should damages be found, the cost for repair work will be passed back to the relevant exhibitor. Space only contractors are advised to report to the Organiser’s Office prior to leaving to arrange this check.
Site Rules and PPE: Everyone working in the halls after 18:00 Tuesday and throughout Wednesday must wear appropriate PPE and have been inducted with the show site rules. High vis and enclosed footwear are mandatory.
Need more info?
Contact us
Whatever your query about the show, we're happy to help. Here is a list of useful team contacts.
General / manual and listing access:
Contact Danielle Gardiner, Email: danielle.gardiner@futurenet.com
Operations - For queries about your stand build / onsite operations:
Contact Andrea Hurst, Email: andreahurst@fluid-events.co.uk
Marketing - For queries about your website listing and promoting the show to your audiences:
Contact Katy Halls, Email: katy.halls@futurenet.com
Sales - For queries about your stand contract, package details, or further sponsorship opportunities:
Contact Richard Macey, Tel: +44 (0)20 7042 4284, Email: richard.macey@futurenet.com
Speakers / Programme Content - For queries about speakers / speaking opportunities:
Contact Hazel Soper, Email: hazel.soper@futurenet.com
